How to Host Virtual (or Hybrid) Holiday Parties For Your Team

The pandemic has forced the traditional holiday office party to go virtual. But things are different this year — now, a variety of workplaces include remote and in-person employees( or a hybrid of both ).

So here’s the challenge — how are you able host a entertaining celebration gathering that slakes everyone? What acts can you plan? What logistics are involved?

There’s certainly a lot to think about, but don’t stress. Here are some gratuities from HubSpot’s remote workforce on how to host a virtual or hybrid-friendly anniversary party.

1. Use a spreadsheet to organize your activities.

Planning a virtual anniversary defendant necessitates batch of logistics. That’s why you should use a spreadsheet to stay organized.

Kara Korosec, a remote major customer success manager at HubSpot, says, “I used to coordinate Secret Santa at my last-place companionship, a 100% remote fellowship. I set up a spreadsheet where everyone listed some of their interests, then we consumed a random generator to allocate secret Santas. Everyone had a budget of $50 and used the spreadsheet as inspiration for what to get. After the endows were forwarded, we had a Zoom where we shared our knacks and suspected who our confidential Santa was.”

2. Make it interactive.

Virtual happenings might automatically feel “hands-off” — but this doesn’t have to be the case. In Korosec’s secret Santa example, they reopen the endowments on a live Zoom call.

The goal here is to be creative.

Eimear Marrinan, board of directors of culture at HubSpot, says, “There are a ton of amazing remote marketers and minority-owned enterprises that we partner with in the Culture Team. They are doing amazing creation. If your budget allows for it, consider outsourcing to the experts. A few brilliant occasions I have appreciated: Ski Chalet Experience, Walkthrough Christmas Business, Cocktails in a Winter Wonderland! “

There are several online competitions and activities you can use for your virtual anniversary defendant. Below are some of our favorite interactive remote undertakings πŸ˜› TAGEND

Virtual MasterChef: Ask one person to host and send out a index of ingredients( or modified ingredients for dietary regulations) and affords. On the prepare nighttime, have everyone dial into the Zoom to cook the same meal together as the legion paths them through the recipe. Once the recipe is ready, sitting there and have a virtual dinner together!

Ugly Sweater Contest

Virtual Escape Rooms, like Puzzle Break and Mystery Escape Room

Airbnb Experiences

Patchwork Adventures


Virtual Tea& Coffee Tasting

Virtual Floral Arrangement Class with Alice’s Table:They deliver farm-fresh heydays to your door.

Travel to Paris and tour the Musee d’Orsay or pop over to London and tour The British Museum

Goat 2 Meeting: Virtual Farm Tours& Animal Cameos in Zoom Meetings

Two Bit Circus


ON2 4

3. Incorporate food.

When hosting an in-person event, accommodating meat is often part of the gig. Why can’t this be true of remote anniversary parties too?

Emily Tong-Sanchez, a remote revenue business specialist at HubSpot, says, “Let parties comp their dinner! “

This gives people a reason to celebrate and experience the party.

Marrinan adds, “Ask questions if you’re incorporating food. Are there allergies or advantages? If you’re arranging a cocktail hour, does everyone drink alcohol? This is all about being inclusive in how you’re arranging your event.”

If you’re sending menu, it’s important to be aware of any restrictions so your episode is inclusive of all participants.

4. Encourage parties to dress up.

Holiday parties are usually fun incidents where everyone can dress up and celebrate. Being remote shouldn’t change this — so don’t ditch the unpleasant festivity sweater just yet.

Tong-Sanchez says, “Encourage beings to dress up. We like having a reason to put on fancy clothes! “

5. Always precede with an inclusive mindset.

A major obstacle with remote converges is that it’s hard to feel included.

Marrinan notes, “We are working in a dispensed and remote macrocosm right now, so when considering through a holiday event for you and your squad feel big-hearted& ponder world. Will the timezone work for all on your team? Do’ The Holidays’ resonate across the globe? Make sure you plan something fun, and inclusive that everyone can get involved in! “

6. Plan in advance.

If you’re planning a virtual festivity defendant, it’s important to give yourself enough time to plan. Send invites in advance, finalize an agenda, and test-run activities.

Marrinan says, “The end of the year is busy. Really busy! Give people advanced notice and work time in advance. A plenty of parties are juggling right now, so being protective of season is important! Similarly, be mindful of caregivers on your unit, or anyone that have been able to blocked time in their day.”

7. Send something physical.

Just because your event is remote, doesn’t mean you can’t include a physical element in your virtual celebration party.

“Can you route something out to the team in advance to stimulant some turmoil? This doesn’t have to be a physical offering — perhaps it is a handwritten card or a memo of gratitude, ” Marrinan observes. “A festivity incident doesn’t have to be a big, big thing. Sometimes it’s the simple acts of kindness that make a long way for people.”

8. Pick a purpose.

When you’re planning your festivity defendant, it’s important to decide what your goal is. For example, it’s hard to play a game while also getting to know each other.

Caroline Merewether, a strategy and business manager at HubSpot, says, “The biggest takeaway is to find out if it’s more about increasing affairs or representing a game.”

One of Merewether’s favorite episodes her team put on was an Airbnb experience which was a virtual escape room.

“That was fun to do something different and it was a fun mental change. But it wasn’t great for getting to know people because we were trying to solve for clues. For our next party, we wanted to drive dialogue between us, ” she adds.

For her team’s next virtual anniversary defendant, they’re going to send international candies that will be a great conversation starter for breakout chambers. Then, they’re going to do a costume contest and online trivia.

Jeff Boulter, an engineering leading at HubSpot, decided to combine the interactive task with a road of getting to know each other via an interactive trivia game.

To start, Boulter sent out a Google Form with a mix of icebreaker questions. A few illustrations included πŸ˜› TAGEND

What was your first online control or email address?

What track did you do the most difficult at college?

What’s the weirdest responsibility you’ve ever had?

What’s your least favorite song?

What’s your favorite plot thought?

What’s an odd skill you have?

Star Wars or Star Trek?

Yanni or Laurel?

If you could commit any crime and get away with it, what would it be?

What’s the worst gift you’ve ever received?

Who would get eaten first if we all got stuck in the 1C elevator?

Then, they used a free online trivia site announced MyQuiz. Now, the answers were either picking one person from their crew( who’s least favorite song is “It’s a Small World, ” for example) or picking the correct react amongst three other made-up refutes. They pointed up with 54 questions. See the picture below for what this looked like.

company culture

5 Tips for Hosting a Hybrid Holiday Party

The best composite anniversary gatherings hire both virtual and in-person clients in a meaningful nature. But if you’re unsure about the logistics, check out these tips-off to build bonds among coworkers near and far πŸ˜› TAGEND 1. Think digital-first.

When planning the activities and agenda of your hybrid celebration gathering, your virtual attendees should stay front of head. Consider how your virtual hire can interact and to be engaged at each step.

2. Find the liberty venue.

The venue for your party can either make or break-dance the composite know. Pay close attention to your venue’s internet stability and sound — and make sure you have access to the right gear for video conferencing.

3. Prioritize hybrid-friendly tasks

A common mistake when hosting hybrid defendants is organizing undertakings for in-person guests and simply broadcasting the festivities for virtual attendees. Instead, look for hybrid-friendly works that everyone can enjoy together, while apart. Here are a few illustrations πŸ˜› TAGEND

A Funny Team Awards Show

Holiday Trivia or Game Night

Secret Santa

Paint Party

Festive Talent Show

Remember, hybrid vacation defendants has been active in involve both in-person and virtual stewards — so prioritize tasks that can achieve this goal.

4. Share the ambiance.

Sometimes virtual patrons can feel like they’re missing out on the enjoyable because they’re remote. To facilitate counteract this, hosts should create a shared ordeal and feeling for all attendees. For example, if your in-person decor includes paper snowflakes and vanilla candles, consider transmitting virtual clients a smaller-scale version of these items for their home or office.

5. Put in-person and remote clients in groups or duets.

One mode to support engagement between in-person and virtual clients is by situating them in groups or duos. For example, if you play holiday trivia, consider breaking up your guests into groups, with these working groups containing in-person and remote guests. Take this one step further by encouraging radicals to brainstorm creative team names.

When it comes to planning remote and hybrid happens, it may take more era and effort to nail the logistics. But when done right, you can host a party that provokes camaraderie and belonging within your team.

company culture template

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